Conditions of Participation

 

.abeceda [New Music Academy]

 

These Conditions of Participation apply to all participants accepted into the .abeceda [New Music Academy] residency programme.

 

The programme is organised by Inštitut abeceda.abeceda, Dunajska cesta 10, 1000 Ljubljana, Slovenia, operating as .abeceda Institute, hereafter referred to as the Organiser.

 

 

1. Acceptance and Confirmation

 

Admission to .abeceda [New Music Academy] is subject to a selection decision by the Organiser. A successful applicant will receive a written offer of participation specifying the applicable participation fee, the confirmation deadline, and the Conditions of Participation.

 

To accept the offered place, the applicant must confirm participation in writing within the stated deadline and confirm that they have read and accepted these Conditions of Participation and the applicable participation fee and payment obligation.

 

Participation becomes confirmed when the Organiser receives this confirmation. An invoice is issued following confirmation of participation.

 

If confirmation is not received within the stated deadline, the Organiser may release the applicant's place.

 

 

2. Participation Fees and Payment

 

The applicable participation fee is stated in the application information and confirmed upon acceptance.

 

A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.

 

Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.

 

Failure to meet the agreed payment schedule may result in suspension or termination of participation.

 

Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.

 

 

3. Withdrawal and Refunds

 

Where a participant qualifies as a consumer and a statutory right of withdrawal applies under applicable consumer protection legislation, the participant may withdraw from the participation agreement within fourteen (14) days from its conclusion, without giving a reason, by sending an unequivocal statement of withdrawal to the Organiser at info@abeceda.io. 

 

Subject to any such statutory withdrawal rights, once the applicable withdrawal period has expired, participation and administrative fees are non-refundable.

 

This applies in the event of:

– withdrawal before or after the programme has commenced;

– withdrawal during the programme;

– non-attendance or partial participation;

– cancellation by the participant;

– inability of the participant to complete the programme.

 

Where payment by instalments has been selected, withdrawal, non-attendance, or partial participation does not release the participant from the remaining agreed payment obligations.

 

Nothing in this section excludes rights that cannot lawfully be excluded under applicable law.

 

 

4. Programme Commitment

 

.abeceda [New Music Academy] is conceived as an integrated residency combining online programme activities, independent artistic work, mentoring, rehearsals, and participation in the associated festival.

 

Participants are expected to:

– attend and actively engage with activities relevant to their participation;

– meet communicated artistic and administrative deadlines;

– prepare and submit required materials in a timely and professional manner;

– maintain professional communication with mentors, performers, collaborators, and the coordination team;

– arrive adequately prepared for rehearsals, presentations, and performances where applicable.

 

Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation.

 

 

5. Online Participation 

 

Participants may take part in .abeceda [New Music Academy] entirely online.

 

Physical attendance at rehearsals and the associated festival is therefore not a condition of participation for applicants who choose online participation.

 

Applicants participating entirely online remain responsible for:

– attending scheduled online programme activities relevant to their participation;

– meeting all artistic and administrative deadlines;

– submitting complete and performance-ready materials;

– remaining available for remote communication with performers, conductors, and the coordination team where required;

– participating remotely in rehearsals, discussions, or other activities where online access is provided.

 

Certain activities that inherently require physical presence may not be available in an equivalent online format.

 

Selection of online participation does not in itself alter the applicable participation fee, payment obligations, withdrawal conditions, or programme responsibilities unless otherwise confirmed in writing by the Organiser.

 

 

6. Programme Schedule and Changes

 

The Organiser may make reasonable changes to the programme where required by artistic, organisational, logistical, technical, or other circumstances.

 

Changes may include adjustments to:

– session dates or times;

– mentors or other programme personnel;

– programme sequence or format;

– rehearsal and performance schedules;

– venues;

– instrumentation or performing forces;

– allocation of performers, conductors, or ensembles;

– online or in-person delivery.

 

Where possible, participants will be informed of significant changes in advance.

 

Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement.

 

 

7. Performing Forces and Adaptation of Works

 

The Organiser coordinates the performers, conductors, ensembles, and other artistic resources required for the development, rehearsal, and presentation of participating works.

 

Participants develop their works for the formation selected during the application process. The exact instrumentation, allocation of performers, ensemble personnel, and other performing forces are subject to availability and may be adjusted where necessary due to artistic, organisational, logistical, or other circumstances.

 

Where the selected instrumentation cannot be provided in full, or where the available instrumentation or performing forces subsequently change, the participant is required to adapt the work as necessary for the instrumentation and performing forces made available by the Organiser, where reasonably possible.

 

The Organiser may replace, reallocate, or otherwise adjust individual performers, conductors, ensemble members, instrumentation, or other artistic resources where necessary. The availability or continued participation of any particular performer, conductor, ensemble member, or ensemble cannot be guaranteed.

 

Where the originally envisaged performing forces cannot be provided, the Organiser will, where reasonably possible, arrange appropriate alternative performing forces or another suitable form of presentation within the framework of the programme.

 

Changes to instrumentation, performing forces, personnel, rehearsal arrangements, or the form of presentation do not constitute grounds for cancellation by the participant or entitlement to reimbursement of the participation fee. Where adaptation or performance of the affected work is not reasonably possible, the Organiser may provide an alternative form of participation or presentation within the programme. Any such changes do not in themselves give rise to a right to reimbursement, subject to applicable mandatory law.

 

 

8. Rehearsals and Performances

 

The precise performance schedule, rehearsal schedule, and duration of rehearsals are determined by the Organiser in accordance with the artistic, organisational, and practical requirements of the programme and the overall structure of the festival.

 

Participants attending in person are expected to attend all rehearsals, dress rehearsals, performances, meetings, and other activities assigned or directly related to their project.

 

Participants taking part entirely online are expected to attend remotely those rehearsals, meetings, presentations, or other relevant activities for which online access is provided.

 

Rehearsal and performance schedules may be adjusted where necessary due to artistic, organisational, logistical, technical, or other circumstances. Such adjustments do not in themselves constitute grounds for cancellation by the participant or entitlement to reimbursement of the participation fee, subject to applicable mandatory law.

 

 

9. Responsibilities by Participation Category

 

Participants remain responsible for fulfilling the artistic and practical requirements applicable to their category of participation.

 

Composers are responsible for submitting complete, accurate, and performance-ready materials by the communicated deadlines.

 

 

10. Festival Participation, Travel and Technical Requirements

 

Participants attending the in-person programme are responsible for their own travel, accommodation, insurance, visas, meals, and related personal arrangements unless explicitly stated otherwise in writing.

 

Participants joining activities remotely are responsible for ensuring adequate internet access, equipment, and technical setup necessary for participation.

 

All participants are responsible for attending scheduled activities on time and adequately prepared according to their chosen or agreed mode of participation.

 

 

11. Public Programme Information

 

.abeceda [New Music Academy] includes public artistic and educational activities.

 

Information necessary for presenting and documenting the programme may therefore be made publicly available, including:

 

– participant names;

– biographies and professional affiliations;

– titles and descriptions of works or projects;

– programme credits;

– photographs supplied for programme purposes.

 

Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.

 

Further information is provided in the .abeceda [New Music Academy] Privacy Policy.

 

 

12. Photography, Recording and Documentation

 

Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, documentation, and archival record of p.c.p. and its associated festival.

 

Such documentation may remain publicly accessible as part of the artistic, institutional, and historical record of the programme.

 

Where a specific use requires additional permission or licensing, this will be addressed separately.

 

 

13. Intellectual Property

 

Participants retain copyright and other intellectual property rights in their original artistic work unless otherwise agreed in writing.

 

By participating in the programme, participants grant the Organiser a non-exclusive, royalty-free right, to the extent that they are legally entitled to grant such rights, to rehearse, present, perform, record, reproduce, communicate, and archive materials and artistic contributions submitted or created for programme purposes, solely to the extent reasonably necessary for the artistic development, presentation, performance, professional documentation, communication, promotion, and institutional archiving of .abeceda [new music academy] and its associated festival.

 

This authorisation does not transfer copyright or ownership of the participant's work to the Organiser. Participants retain their copyright and other intellectual property rights, subject to any applicable third-party rights.

 

Participants are responsible for ensuring that materials submitted or presented by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions.

 

Publication or extended reproduction of a participant's work beyond ordinary programme documentation will be subject to separate arrangements where required.

 

 

14. Professional Conduct

 

Participants are expected to maintain professional and respectful conduct throughout all online and in-person programme activities.

 

Serious misconduct, harassment, repeated disruption, material misrepresentation, or substantial breach of programme obligations may result in restriction or termination of participation.

 

Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.

 

Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.

 

 

15. Cancellation or Material Changes by the Organiser

 

If the Organiser cancels the programme in its entirety and does not provide a substantially equivalent alternative, participants will be entitled to reimbursement of participation fees paid for programme services not provided, subject to applicable law.

 

The Organiser is not responsible for independently incurred travel, accommodation, visa, insurance, transportation, or other personal costs arising from cancellation or programme changes, except where such responsibility cannot lawfully be excluded.

 

Where circumstances outside the Organiser's reasonable control affect individual sessions, rehearsals, performances, personnel, venues, performing forces, or festival activities, the Organiser may provide an alternative schedule, format, venue, collaborator, instrumentation, or comparable programme activity where reasonably possible.

 

Such reasonable adjustments do not in themselves constitute cancellation of the programme or automatically create a right to reimbursement.

 

 

16. Privacy and Data Protection

 

Personal data is processed in accordance with the p.c.p. Privacy Policy and applicable data protection legislation.

 

 

17. Applicable Law and Mandatory Rights

 

These Conditions and participation in the programme are governed by the laws of the Republic of Slovenia, without prejudice to any mandatory consumer protection or other rights applicable to the participant under Slovenian, EU, or other mandatory law.

 

Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.

 

If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.

 

 

18. Contact

 

Questions concerning these Conditions may be addressed to:

 

.abeceda Institute
Legal entity: Inštitut abeceda.abeceda
Dunajska cesta 10
1000 Ljubljana
Slovenia
Tax number: 70408653
Registration number: 6016316000
info@abeceda.io
www.abeceda.io

 

Version: 20 August 2026
Effective from: 20 August 2026